How To Get Rid Of Pdf Architect Word Plug-in

17.08.2019
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  1. How To Get Rid Of Pdf Architect Word Plug-in Tutorial
  2. How To Get Rid Of Pdf Architect Word Plug-in Version

You can reduce the time required to search a long PDF by embedding an index of the words in the document. Acrobat can search the index much faster than it can search the document. The embedded index is included in distributed or shared copies of the PDF. Users search PDFs with embedded indexes exactly as they search those without embedded indexes; no extra steps are required.

Note:

With December 2018 release of Acrobat DC and Acrobat Reader DC, the embedded index in the PDF is no longer used for searching. If you still want to enable the index for searching, see How to enable the embedded index in a PDF for searching.

  1. With the document open in Acrobat, choose Tools > Index.

    The Index toolset is displayed in the secondary toolbar.

  2. In the secondary toolbar, click Manage Embedded Index.

  3. In the Manage Embedded Index dialog box, click Embed Index.

  4. Note:

    In Outlook and Lotus Notes,you have the option of embedding an index when you convert emailmessages or folders to PDF. This is especially recommended for folderscontaining many email messages.

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  1. You can reduce the time required to search a long PDF by embedding an index of the words in the document. Acrobat can search the index much faster than it can search the document. The embedded index is included in distributed or shared copies of the PDF. Users search PDFs with embedded indexes.
  2. Enabling or disabling PDF Create 8 toolbars after installation. Information: This article contains general tips for adding or removing the toolbars installed by PDF Create 8 or PDF Converter Professional 8. These toolbars are designed to provide quick access to PDF creation. Nuance PDF Create and PDF Converter Professional integration may include.

  1. Choose Tools > Index.

    The Index toolset is displayed in the secondary toolbar.

  2. In the secondary toolbar, click Manage Embedded Index.

You can define a specific group of PDFs as a catalog and create a unified index for that entire collection of documents. When users search the cataloged PDFs for specific information, the index makes the search process much faster.

When you distribute the collection on a CD, you can include the index with the PDFs.

You can catalog documents written in Roman, Chinese, Japanese, or Korean characters. The items you can catalog include the document text, comments, bookmarks, form fields, tags, object and document metadata, attachments, document information, digital signatures, image XIF (extended image file format) metadata, and custom document properties.

Begin by creating a folder to contain the PDFs you want to index. All PDFs should be complete in both content and electronic features, such as links, bookmarks, and form fields. If the files to be indexed include scanned documents, make sure that the text is searchable. Break long documents into smaller, chapter-sized files, to improve search performance. You can also add information to a file’s document properties to improve the file’s searchability.

Before you index a document collection, it’s essential that you set up the document structure on the disk drive or network server volume and verify cross-platform filenames. Filenames may be truncated and hard to retrieve in a cross-platform search. To prevent this problem, consider these guidelines:

  • Rename files, folders, and indexes using the MS-DOS file-namingconvention (eight characters or fewer followed by a three-characterfilename extension), particularly if you plan to deliver the documentcollection and index on an ISO 9660-formatted CD-ROM disc.

  • Remove extended characters, such as accented characters andnon-English characters, from file and folder names. (The font usedby the Catalog feature does not support character codes 133 through159.)

  • Don’t use deeply nested folders or path names that exceed256 characters for indexes that will be searched by Mac OSusers.

  • If you use Mac OS with an OS/2 LANserver, configure IBM®LAN Server Macintosh (LSM)to enforce MS-DOS file-naming conventions, or index only FAT (FileAllocation Table) volumes. (HPFS [High Performance FileSystem] volumes may contain long unretrievable filenames.)

    Ifthe document structure includes subfolders that you don’t want indexed, youcan exclude them during the indexing process.

Adding metadata to document properties (Acrobat Pro)

To make a PDF easier to search, you can add file information, called metadata, to the document properties. (You can see the properties of the currently open PDF by choosing File > Properties, and clicking the Description tab.)

When adding data for document properties, consider the followingrecommendations:

Word

  • Use a good descriptive title in the Title field. The filename of the document should appear in the Search Results dialog box.

  • Always use the same option (field) for similar information. For example, don’t add an important term to the Subject option for some documents and to the Keywords option for others.

  • Use a single, consistent term for the same information. For example, don’t use biology for some documents and life sciences for others.

  • Use the Author option to identify the group responsible for the document. For example, the author of a hiring policy document might be the Human Resources department.

  • If you use document part numbers, add them as Keywords. For example, adding doc#=m234 in Keywords could indicate a specific document in a series of several hundred documents on a particular subject.

  • Use the Subject or Keywords option, either alone or together, to categorize documents by type. For example, you might use status report as a Subject entry and monthly or weekly as a Keywords entry for a single document.

    If you already have specialized training in Adobe PDF, you can define custom data fields, such as Document Type, Document Number, and Document Identifier, when you create the index. This is recommended only for advanced users and is not covered in Acrobat Complete Help.

When you build a new index, Acrobat creates a file with the .pdx extension and a new support folder, which contains one or more files with .idx extensions. The IDX files contain the index entries. All of these files must be available to users who want to search the index.

  1. Choose Tools > Index.

    The Index toolset is displayed in the secondary toolbar.

  2. In the secondary toolbar, click Full Text Index With Catalog.

    The Catalog dialog box is displayed.

  3. In the Catalog dialog box, click New Index.

    The New Index Definition dialog box is displayed.


  4. In Index Description, type a few words about the type of index or its purpose.

  5. Click Options, select any advanced options you want to apply to your index, and click OK.

    In the Options dialog box, you can specify the advanced options for the new index.

  6. Under Include These Directories, click Add, select a folder containing some or all of the PDF files to be indexed, and click OK. To add more folders, repeat this step.

    Note:

    Any folder nested under an included folder will alsobe included in the indexing process. You can add folders from multipleservers or disk drives, as long as you do not plan to move the indexor any items in the document collection.

  7. Under Exclude These Subdirectories, click Add, and select any nested folder that contains PDF files you do not want to be indexed. Click OK and repeat, as needed.

  8. Review your selections. To edit the list of folders to be included or excluded, select the folder you want to change and click Remove.

  9. Click Build, and then specify the location for the index file. Click Save, and then:

    • Click Close when the indexing finishes.

    • Click Stop to cancel the indexing process.

    Note:

    If you stop the indexing process, you cannot resume the same indexing session but you don’t have to redo the work. The options and folder selections remain intact. You can click Open Index select the partially finished index, and revise it.

    Note:

    If long path names are truncated in the Include These Directories and Exclude These Subdirectories options, hold the pointer over each ellipsis (...) until a tool tip appears, displaying the complete path of the included or excluded folder.

Selectthis option to exclude all numbers that appear in the document textfrom the index. Excluding numbers can significantly reduce the sizeof an index, making searches faster.

Selectthis option if your collection includes PDFs created before Acrobat2.0, which did not automatically add identification numbers. IDnumbers are needed when long Mac OS filenames are shortenedas they are translated into MS-DOS filenames. Acrobat 2.0 and laterversions automatically add identifiers.

When this option is not selected, a message appears whenyou search documents that have changed since the most recent indexbuild.

Use this option to include custom document properties in the index; only custom document properties that already exist in the PDFs you index are indexed. Type the property, make a selection from the Type menu, and then click Add. These properties appear as a search option in the Search PDF window's additional criteria pop-up menus when you search the resulting index. For example, if you enter the custom property Document Name and choose the string property from the Type menu, a user searching the index can then search within the custom property by selecting Document Name from the Use These Additional Criteria menu.

Note:

When you create custom fields in a Microsoft Office application in which the Convert Document Information option is selected in the PDFMaker application, the fields transfer over to any PDFs you create.

Use this option toinclude custom XMP fields. The custom XMP fields are indexed andappear in the additional criteria pop-up menus to be searchable inthe selected indexes.

Use to exclude specific words (500 maximum) from the index search results. Type the word, click Add, and repeat as needed. Excluding words can make the index 10% to 15% smaller. A stop word can contain up to 128 characters and is case sensitive.

Note:

To prevent users from trying to search phrases that contain these words, list words that aren’t indexed in the Catalog Read Me file.

Use this option to make specific leaf-element tag nodes searchable in documents that have a tagged logical structure.

Note:

The Custom Properties, Stop Words, and Tags settings apply to the current index only. To apply these settings globally to any index you create, you can change the default settings for custom fields, stop words, and tags in the Catalog panel of the Preferences dialog box.

How To Get Rid Of Pdf Architect Word Plug-in Tutorial

Itis often a good idea to create a separate ReadMe file and put itin the folder with the index. This ReadMe file can give people detailsabout your index, such as:

Youcan update, rebuild, or purge an existing index.

You can set preferences for indexing that apply globally to all subsequent indexes you build. You can override some of these preferences for an individual index by selecting new options during the index-building process.

In the Preferences dialog box under Categories, select Catalog. Many of the options are identical to those described for the index-building process.

Note:

The Force ISO 9660 CompatibilityOn Folders option is useful when you don’t want to change long PDFfilenames to MS‑DOS filenames as you prepare documents for indexing.However, you must still use MS‑DOS file-naming conventions for the foldernames (8 characters or fewer) even though this isn’t necessary forthe filenames.

Use the Catalog feature and a catalog batch PDX file (.bpdx) to schedule when and how often to automatically build, rebuild, update, and purge an index. A BPDX file is a text file that contains a list of platform-dependent catalog index file paths and flags. You use a scheduling application, such as Windows Scheduler, to display the BPDX file in Acrobat. Acrobat then re-creates the index according to the flags in the BPDX file.

Note:

To use BPDX files, in the Preferences dialog box under Catalog, select Allow Catalog Batch Files (.bpdx) To Be Run.

Moving collections and their indexes (Acrobat Pro)

Youcan develop and test an indexed document collection on a local harddrive and then move the finished document collection to a networkserver or disk. An index definition contains relative paths betweenthe index definition file (PDX) and the folders containing the indexeddocuments. If these relative paths are unchanged, you don’t haveto rebuild the index after moving the indexed document collection.If the PDX file and the folders containing the indexed documentsare in the same folder, you can maintain the relative path simplyby moving that folder.

If the relative path changes, you must create a new index afteryou move the indexed document collection. However, you can stilluse the original PDX file. To use the original PDX file, first movethe indexed documents. Then copy the PDX file to the folder whereyou want to create the new index, and edit the include and excludelists of directories and subdirectories, as necessary.

If the index resides on a drive or server volume separate fromany part of the collection it applies to, moving either the collectionor the index breaks the index. If you intend to move a documentcollection either to another network location or onto a CD, createand build the index in the same location as the collection.

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Some PDFs are encrypted with a password, which you’ll need to enter each time you want to view the document. You can remove the password to save yourself some inconvenience if you’re keeping the PDF in a secure location.

We’ll cover two ways to do this here: A convenient trick that works in all operating systems with applications you already have, and the official method that requires Adobe Acrobat. Both methods assume you know the password to the encrypted PDF file. Unfortunately, there’s no easy way to remove a password if you don’t know it.

A Convenient Trick: Print to PDF

RELATED:How to Print to PDF on Any Computer, Smartphone, or Tablet

This may seem a little silly, but you can easily and conveniently remove the password from a PDF file by opening it and printing it to a new PDF. Your system will create a duplicate copy of the PDF, and that duplicate copy won’t have a password.

This trick will only work if the PDF doesn’t have any printing restrictions. However, many PDF files are just password-protected to provide encryption and can be printed normally once you provide the password.

You can do this in a few ways. If you use Chrome on Windows, macOS, Linux, or Chrome OS, you can do it right through your browser. First, open the PDF document and provide the password it requires. Click the “Print” button on the PDF toolbar while viewing the password-protected document.

Click the “Change” button under Destination and select “Save as PDF”. Click the “Save” button and you’ll be prompted to provide a name and location for your new PDF. Your new PDF will contain the same content as the original PDF, but won’t be password-protected.

This method will work in Chrome on any operating system, but you can perform the same trick with other applications and PDF printers. For example, Windows 10 includes a PDF printer, which means you can do this in Microsoft Edge or any other PDF viewer on Windows.

For example, open a protected PDF document in Microsoft Edge and provide the password to view it. Click the “Print” button on the PDF viewer toolbar after you have.

Select the “Microsoft Print to PDF” printer and click “Print”. You’ll be prompted to choose a name and location for your new PDF file.

You can do this trick in any PDF viewer on Windows 10. Just select the “Microsoft Print to PDF” printer. On older versions of Windows, you’ll need to install a third-party PDF printer before you can perform this trick (or just use Chrome).

This method also works in other operating systems. For example, on a Mac, you can do this with Preview, or any other PDF viewer and the built-in PDF printing feature.

First, open the protected document in Preview and provide the password it requires. Click File > Print to open the print dialog.

Click the “PDF” menu button at the bottom of the print dialog and select “Save as PDF”. Enter a file name and location for your new PDF file when prompted. The new PDF file will have the same contents as the original, but no password.

Note: Due to the printing process, the resulting PDF won’t have selectable text. if you need to copy text from the PDF, you must re-open the original password-protected PDF and copy text from there. You could also use optical character recognition (OCR) software on the unprotected PDF.

The Official Method: Use Adobe Acrobat Pro

You can also do this the official way with Adobe Acrobat Pro, a paid application. This is a different program from the free Adobe Acrobat Reader PDF viewer that most people have. Adobe offers a week-long free trial of Acrobat Pro. Adobe Acrobat Pro will work even if the PDF has printing restrictions, and can’t be printed in other applications using the above trick.

Open the PDF file in Adobe Acrobat Pro and provide its password to view it. Click the lock icon at the left side of the window and click “Permission Details”. You can also click File > Properties and click the “Security” tab.

Click the “Security Method” box, select “No Security”, and click “OK” to remove the password.

Click File > Save to save your changes. You can also just close the Adobe Acrobat Pro DC window and you’ll be prompted to save your changes. Once you have, the password will be removed from the original PDF file.

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